Taleo Enterprise Edition: Continuing Education

Written by Jim Vonick and Kristine Kukich

System Administrators have a continuous need to understand the new tools and functionality released within Taleo Recruiting, Taleo Onboarding (Transitions) and Taleo Performance, as well as the need to report on these activities.

Oracle University provides many ways for your team to keep their skills current, check their knowledge and become the system advocate within your organization.

Learn More About the Tools and Functions

Oracle University provides over 150 instructional videos in the new Oracle HCM Cloud Learning Stream. Topics covered go beyond those covered in our traditional courses. With new videos added continuously, this subscription-based learning service is designed to help you regularly broaden and deepen your knowledge.

Watch for some of the more complex topics, including Taleo Connect Client (TCC) and Dynamic Approval Routing (DAR). Upcoming topics include integration techniques and best practices.

In addition, each subscription lets you request specific videos that interest you. You will also have access to a Taleo product expert to help answer your questions.

Preview the Oracle HCM Cloud Learning Stream.

Learn and Test Your Skills through the Taleo ACE Program

Meet with one of our experts and test your knowledge be enrolling in the courses list below.

Designed for business users and system administrators, these courses are packed full of items you may already know, combined with topics with which you may be less familiar. At the end of your session, test your abilities via practical examples and quiz questions to see if you're a Taleo ACE.

Taleo (TEE): Taleo ACE Recruiter (TAR) - helps you develop additional knowledge and skills around business user recruiting functionality. Check in using real world examples and expand your knowledge in this 3-day session. Taleo (TEE): Taleo ACE System Administrator - recruiting expands your skill set to include DAR, eOffers and evaluations, in addition to exploring more details around best practices optimizing your environment. This course is 5 days of intensive activities built around real world scenarios taken from our experiences with various global clients.

Training Courses Beyond the Fundamentals

So you know the fundamentals and you're ready to either tackle advanced topics. Or possibly you're upgrading from legacy Onboarding to Onboarding (Transitions). Here are a few courses to consider.

Taleo (TEE): Advanced Recruiting Configuration covers advanced configuration topics so you can learn how to set up additional features for the Recruiting Center. Taleo (TEE): Building Career Sections for System Administrators teaches how to build a Career Section website to use to post open positions. This course is designed for systems administrators, who are new to Career Section administration. Taleo (TEE): Upgrading from Legacy Onboarding to Onboarding (Transitions) is designed for experienced system administrators of Taleo's Legacy Onboarding product (any version). Become familiar with the key modifications and new enhancements in Onboarding (Transitions) to aid in migrating from one product to the other. See all available Taleo Enterprise Edition Training Courses.

Taleo (TEE): Fields, Forms and Files – Unraveling the Mystery

Written by Nigel Wiltshire

As a recruiter (or, in some cases, a hiring manager), you will be responsible for managing requisition and candidate files. This involves creating and maintaining those files.

This ongoing task is not extremely difficult; however, it's important to consider system administrators who have to create the files that ensure you're presented with the correct fields to complete and/or maintain. These files could be different, depending on the type of user you are or the type of requisition you're creating.

This document aims to unravel and explain which components are needed, as well as how it all links together to ensure recruiters and hiring managers can effectively do their jobs.

The Components

There are six elements that need to come together:

Fields – the actual fields used to hold the information about the requisition or candidate. Forms – groups of related fields that help identify the type of data being maintained (Personal Info, Contact Info, Profile Details, etc.). Files – these are the pages presented to the end user to help maintain relevant records; these pages are typically broken down into several sections fed by the Forms. Information Blocks – a series of placeholders grouped together on the file that represent sub sections on the page. These indicate which form is being used in that sub section, as well as other properties relevant to the type of information being maintained. File Setup – settings that allow you to set various scenarios that determine when specific files are used. Configuration Profiles – hold the settings that specify which file setup is to be used by the users associated with the profile in order to present the correct files to the right users. These are attached to the users via their user account information. Generally speaking, understanding how these components link together is quite simple.

Decisions, Decisions, Decisions!

There are several ways to utilize this framework, depending on several factors:

Your Users Do multiple user types (e.g. recruiter, hiring manager, HRBP) get involved with the creation and maintenance of requisitions and/or candidates? Do they all need to access the same information? Your Recruiting Process How complex does the process need to be? Can you get away with just one file for everyone, and for every situation?

Possible Scenarios

As well as considering the questions above regarding users and processes, there are several scenarios to consider – here are just three of the most common:

Scenario 1: This is the most simple, where every user receives the same files to create and maintain the requisitions and/or candidate records:



Scenario 2: Different users need to receive different files to create and maintain the requisitions and/or candidate records:



Scenario 3: Using different files for different types of record (e.g. professional vs executive requisitions). This can apply to both of the previous scenarios:

In Conclusion

You should now be fully armed with the important information you need to make the right decisions and create/present the right files to the right users, for the purpose of requisition and/or candidate maintenance.

What’s Next

If you'd like to learn more about this and other similar features, I suggest you attend the Taleo (TEE): Essentials of Recruiting Configuration training.

Explore Oracle University's Taleo curriculum >

About the Author

Nigel Wiltshire has over 19 years of experience in software and training, with a specialization in the Taleo product suites. He has been involved in training all levels of staff in most industries, from government bodies to large corporations and charitable organizations. Along with the goal of thoroughly explaining the systems he is training on, Nigel also strives to bring a little bit of fun into the training environment by sprinkling in humor and commonly relateable stories from his experiences as a trainer.